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Upcoming events

    • Monday, December 11, 2023
    • Tuesday, December 12, 2023
    • Hilton Downtown Richmond Hotel - Richmond, VA
    Register

    2023 operations & maintenance retreat & 100th anniversary gala

    Our Final 100 Year Anniversary Celebration of 2023

    VMA is proud to host the 2nd annual Operations & Maintenance Retreat, a day and a half devoted to operator education, followed by an all new Group Travel Expo.

    VMA invites operators from Virginia and our neighboring state associations to join us for education and networking on operations and maintenance action plans for your business.

    Monday, December 11, 2023

    8am - 5pm Registration
    8am Noon Vendor Set-up
    9am - Noon VMA Board of Directors Meeting
    Noon - 1pm Board Luncheon
    1pm - 5:45pm Operations & Maintenance Education Sessions
    • 1pm - 2:30pm Vehicle Inspection BUSMarc Session
      presented by Mike McDonal, Saucon Technologies
    • 2:30pm - 2:45pm Break
    • 2:45pm - 4:15pm Education Session TBA
    • 4:15pm - 4:30pm Break
    • 4:30pm - 5:30pm Creating Your Employee Handbook
      presented by Stephen Setliff, Setliff Law
    6pm Evening Offsite Dinner

    Tuesday, December 12, 2023

    8am - Noon Registration
    8am - Noon Vendor Set-up
    8am - 8:30am Grab & Go Breakfast
    9pm - 3pm Operations & Maintenance Education Sessions and Vendor Showcase
    • 8:30am - 9:45am Accident, Drug, & Alcohol Protocols
      presented by Jack Wingerter, Safety Director, Sunway Charter
    • 9:45am - 10am Break
    • 10am - 10:45am Education Session TBA
    • 10:45am - 1:15pm Vendor Showcase
    • 12:15pm - 1:15pm Lunch
    • 1:15pm - 2:45pm OEM Roundtable: CARB, The Future of Engines, Electrification, and 2024 Technical Updates
    • 2:45pm - 3:15pm Coaches on Display
    3pm Coaches load for Tour
    3:15pm - 4:30pm HIGHLIGHTS OF RICHMOND TOUR

    Tuesday Evening, December 12, 2023
    Gala & Awards Night

    4:30pm - 7pm Registration
    6:30pm Cocktails
    7:15pm Dinner Service
    8:15pm Evening Program
    9:30pm - 10:30pm Entertainment & Dancing

    Operations & Maintenance Program Attendee Registration:

    • VMA Operator Members:
      • Retreat & Gala - $145
      • Retreat only - $85
    • Non-VMA Operators:
      • Retreat & Gala - $165
      • Retreat only - $110
    • VMA Associate Members**:
      • Retreat, Display & Gala - $325
      • Retreat & Display only - $250

    VMA Anniversary Gala Only - Non-Industry Guests Only - $85

    Note: **Associates MUST be members to attend

    VMA ALSO WELCOMES MOTORCOACH OPERATORS FROM OUR NEIGHBORING STATE ASSOCIATIONS:

    • Georgia Motorcoach Operators Association
    • Maryland Motorcoach Association
    • Motorcoach Association of South Carolina
    • North Carolina Motorcoach Association
    • Tennessee Motorcoach Association

    Register Here

    HOTEL ACCOMODATIONS:


    Hilton Downtown Richmond
    501 E Broad St, Richmond, VA 23219

    MAKE RESERVATIONS

    • Wednesday, December 13, 2023
    • 9:00 AM - 12:00 PM
    • Hilton Downtown Richmond Hotel - Richmond, VA
    Register

    VMA Group Travel Expo

    PURPOSE

    AGENDA

    WHO SHOULD PARTICIPATE?

    TRAVEL & EXPERIENCE PROVIDERS

    Get ready to showcase your offerings to a diverse group of travel leaders at the highly anticipated new VMA Group Travel Expo. This is your chance to connect with Virginia and surrounding state group leaders and showcase your unique experiences and accommodations that your destination /attraction has to offer. Engage in meaningful conversations, build valuable partnerships, and secure bookings for group trips.

    OPERATORS & GROUP TRAVEL LEADERS

    Prepare to elevate your group travel experiences at the VMA's Group Travel Expo. This new VMA event brings together group leaders, destinations, attractions, and hotels for a unique opportunity to connect, collaborate, and create unforgettable group travel itineraries. Whether you lead a school group, corporate retreat, or social club, this expo is your gateway to discovering exciting attractions, securing special group rates, and forging valuable partnerships.

    TUESDAY, DECEMBER 12

    4:00pm Registration & Check in
    6:00pm Set-up available
    6:30pm Join for cocktail reception

    WEDNESDAY, DECEMBER 13

    7:00am Final set up
    9:00am - Noon Expo Open
    Noon Breakdown & lunches available

    INCLUDED IN REGISTRATION PRICE
    • Room set up available the afternoon before
    • 4' display table
    • Power to table by request ($50 charge)
    • Listing in the program shared with all attendees
    • Regional groupings of exhibitors
    • Up to two exhibitors from the same company per table
    • Expo exhibitors receive a complimentary box lunch
    • Inclusion in the cocktail reception on Tuesday night
    • Option to participate in Gala Anniversary Dinner Tuesday night

    Note: Sharing tables at the Expo is not permitted

    HOTEL

    Hilton Downtown Richmond Hotel - 501 E. Broad Street - Richmond, VA 23219
    Discounted Rate $169 -
    Make Hotel Reservations

    Please note that guests must either use the online link above to register, or if making reservations by phone, advise the representative to use the Virginia Motorcoach Association Meeting room block to receive the discounted rate and to have your room nights credited toward the VMA's room commitment.

    If you call and do not reference the room block, book online directly through Hilton.com or make your reservations through a third party site (Expedia, Priceline, etc.) you will be charged the prevailing rate offered and your room will not be counted toward the VMA's room commitment.

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Phone:
847-507-6364
Fax:
757-257-7992
vicki@vbgmarketing.com

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