2023 operations & maintenance retreat & 100th anniversary gala

Our Final 100 Year Anniversary Celebration of 2023

VMA is proud to host the 2nd annual Operations & Maintenance Retreat, a day and a half devoted to operator education, followed by an all new Group Travel Expo.

VMA invites operators from Virginia and our neighboring state associations to join us for education and networking on operations and maintenance action plans for your business.

Monday, December 11, 2023

8am - 5pm	Registration
8am - 1pm	Vendor Set-up
9am - Noon	VMA Board of Directors Meeting
Noon - 12:30pm	Board Luncheon
1pm - 5:30pm	Operations & Maintenance Education Sessions and Vendor Showcase

1pm - 5:30pm Vendor Exhibits Open
1pm - 2:30pm BUSMARC Session: DVIRs - Vehicle Inspection presented by Mike McDonal, Saucon Technologies
2:30pm - 3pm Break
3pm - 4:15pm Emerging Developments in Using Technology to Support Your Business - Christian Riddell, The Bus Network
4:15pm - 4:30pm Break
4:30pm - 5:30pm Creating Your Employee Handbook
presented by Stephen Setliff, Setliff Law

6:15pm

Bus departs for dinner - Stone Brewing Company - Williamsburg Avenue, Richmond (Transportation provided by Platinum Tours)

Tuesday, December 12, 2023

8am - Noon	Registration
8am - Noon	Vendor Set-up
8am - 9am	Breakfast
9pm - 4pm	Operations & Maintenance Education Sessions and Vendor Showcase

8:30am - 5:30pm Vendor Showcase Open
9am - 10:15am Accident, Drug, & Alcohol Protocols
presented by Jack Wingerter, Safety Director, Sunway Charter
10:15am - 10:45am Break
10:45am - Noon Marketing Your Business - Chris Riddell, The Bus Network
12:15pm - 1:15pm Lunch
1:15pm - 2:45pm The Future of Engines, Moderated by Henry Palmer, Maintenance Manager, Quick's Bus Company with speakers from: Cummins, ABC, MCI, Prevost & TEMSA.
2:45pm - 3pm Break
3pm - 4pm The (Future) State of the Industry - 2030 - Peter Pantuso, American Bus Association and Scott Michael - United Motorcoach Association

Tuesday Evening, December 12, 2023
Gala & Awards Night

5pm - 7pm	Registration
6pm	Cocktails
7:15pm	Dinner Service
8:30pm	Evening Program
9pm - 10:30pm	Entertainment & Dancing "Tropical Johnson"

Operations & Maintenance Program Attendee Registration:

VMA Operator Members:
- Retreat & Gala - $145
- Retreat only - $85

Non-VMA Operators:
- Retreat & Gala - $165
- Retreat only - $110

VMA Associate Members**:
- Retreat, Display & Gala - $325
- Retreat & Display only - $250

VMA Anniversary Gala Only - Non-Industry Guests Only - $85

Note: **Associates MUST be members to attend

VMA ALSO WELCOMES MOTORCOACH OPERATORS FROM OUR NEIGHBORING STATE ASSOCIATIONS:

Georgia Motorcoach Operators Association
Maryland Motorcoach Association
Motorcoach Association of South Carolina
North Carolina Motorcoach Association
Tennessee Motorcoach Association

Register Here

HOTEL ACCOMODATIONS:

Hilton Downtown Richmond
501 E Broad St, Richmond, VA 23219

MAKE RESERVATIONS

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VMA Group Travel Expo with Tuesday Gala Option

When
Wednesday, December 13, 2023
9:00 AM - 12:00 PM
Location
Hilton Downtown Richmond Hotel - Richmond, VA
Registered
28 registrants

VMA Group Travel Expo - Online registration is closed for this event. Please contact us at vicki@vbgmarketing.com with questions.

PURPOSE	AGENDA
WHO SHOULD PARTICIPATE? TRAVEL & EXPERIENCE PROVIDERS Get ready to showcase your offerings to a diverse group of travel leaders at the highly anticipated new VMA Group Travel Expo. This is your chance to connect with Virginia and surrounding state group leaders and showcase your unique experiences and accommodations that your destination /attraction has to offer. Engage in meaningful conversations, build valuable partnerships, and secure bookings for group trips. OPERATORS & GROUP TRAVEL LEADERS Prepare to elevate your group travel experiences at the VMA's Group Travel Expo. This new VMA event brings together group leaders, destinations, attractions, and hotels for a unique opportunity to connect, collaborate, and create unforgettable group travel itineraries. Whether you lead a school group, corporate retreat, or social club, this expo is your gateway to discovering exciting attractions, securing special group rates, and forging valuable partnerships.	TUESDAY, DECEMBER 12 8:30 - 5pm Registration & Check in 8:30 - 5pm Set-up available 6:30pm Join for cocktail reception WEDNESDAY, DECEMBER 13 7:00am Final set up 9:00am - Noon Expo Open Noon Breakdown & lunches available INCLUDED IN REGISTRATION PRICE Room set up available the afternoon before 6' display table Power to table by request ($50 charge) - waived in 2023 Listing in the program shared with all attendees Regional groupings of exhibitors Up to two exhibitors from the same company per table Expo exhibitors receive a complimentary box lunch Inclusion in the cocktail reception on Tuesday night Option to participate in Gala Anniversary Dinner Tuesday night Note: Sharing tables at the Expo is not permitted Cancellation: No cancellations after November 30th.
HOTEL Hilton Downtown Richmond Hotel - 501 E. Broad Street - Richmond, VA 23219 Discounted Rate $169 - Make Hotel Reservations Please note that guests must either use the online link above to register, or if making reservations by phone, advise the representative to use the *Virginia Motorcoach Association Meeting* room block to receive the discounted rate and to have your room nights credited toward the VMA's room commitment. If you call and do not reference the room block, book online directly through Hilton.com or make your reservations through a third party site (Expedia, Priceline, etc.) you will be charged the prevailing rate offered and your room will not be counted toward the VMA's room commitment.